Job Opportunities

Reports to: CEO, Avlo Solutions
Status: Part-time W-2 employee
Compensation: $9,500–$13,000 annually, depending on experience
Typical Workload: Approximately 30–40 hours per month
Location: 100% Remote

Application Requirements: Send your resume and cover letter only in PDF format to Marie@AvloSolutions.com. The subject line should read exactly as: [Your First Name] [Your Last Name] Bookkeeper Application”.

About Avlo Solutions

Avlo Solutions is an association management company supporting professional and trade associations with governance, operations, and day-to-day management. We partner closely with our clients to provide structured, dependable operational support that helps organizations run smoothly and serve their members effectively.

Our team values accuracy, professionalism, collaboration, and continuous improvement. We believe strong systems and clear processes create better outcomes for both clients and staff.

Position Overview

Avlo Solutions is seeking a detail-oriented and highly reliable Full-Charge Bookkeeper to manage the financial operations for Avlo Solutions and several client entities.

This role is responsible for maintaining accurate financial records, completing monthly close processes, managing accounts payable and receivable workflows, preparing recurring financial reports, and supporting annual budgeting activities. The position requires strong attention to detail, independent judgment, and the ability to manage recurring financial responsibilities with consistency and minimal oversight.

The workload is intentionally structured, predictable, and low-volume, with established systems and recurring monthly workflows already in place. This role is well-suited for an experienced bookkeeping professional seeking flexibility, autonomy, and a stable long-term position.

Core Responsibilities

Monthly Close & Reconciliations

• Complete monthly close processes for all assigned entities in QuickBooks Online
• Reconcile all bank accounts and credit card accounts
• Prepare journal entries and ensure transactions are properly categorized and documented
• Maintain accurate supporting documentation and organized financial records
• Complete monthly close within established deadlines

Accounts Payable & Accounts Receivable

• Process accounts payable through Bill.com, including vendor setup and payment processing
• Generate and distribute recurring client invoices through QuickBooks Online
• Monitor accounts receivable and follow up on outstanding balances as needed
• Exercise sound judgment in coding transactions, identifying discrepancies, and resolving issues

Financial Reporting & Budget Support

Prepare and maintain recurring financial reports, including:

• Statement of Financial Position
• Statement of Activities
• Budget vs. Actual reports
• Cash flow projections

Additional responsibilities include:

• Supporting annual budget preparation and periodic budget updates
• Maintaining accurate financial data to support internal and client reporting needs
• Assisting with year-end coordination activities alongside external accounting professionals

Systems, Controls & Process Improvement

• Maintain clean, accurate, and consistent books across multiple entities
• Follow established workflows and internal control procedures
• Identify discrepancies proactively and resolve issues independently whenever appropriate
• Contribute ideas for improving efficiency, organization, and financial processes as the organization grows
• Prioritize accuracy, consistency, and completeness in all work

What Success Looks Like in This Role

• Financial records are accurate, complete, and consistently maintained
• Monthly close processes are completed on time with minimal follow-up
• Financial reports are reliable and ready for internal or client use without rework
• Accounts payable, invoicing, and receivable processes run smoothly and predictably
• Issues are identified early, communicated clearly, and resolved thoughtfully
• Financial systems remain organized, scalable, and dependable as Avlo continues to grow

Required Qualifications

• Demonstrated experience managing bookkeeping for multiple entities
• Strong proficiency in QuickBooks Online
• Experience with monthly close processes, reconciliations, and financial reporting
• Ability to prepare journal entries independently
• High attention to detail and strong organizational skills
• Strong written and verbal communication skills
• Ability to work independently and manage recurring responsibilities without constant oversight
• Consistent follow-through, responsiveness, and respect for deadlines
• Professional discretion and sound judgment when handling financial information

Preferred Qualifications

• Experience supporting nonprofit organizations, trade associations, or membership-based organizations
• Experience working in a remote environment
• Familiarity with Bill.com
• Experience with cash flow tracking, budgeting support, and multi-entity bookkeeping environments

Work Environment & Culture

This is a flexible, remote position with predictable monthly workflows and established systems already in place. While the role is largely independent, our team maintains a collaborative and supportive working environment built on professionalism, responsiveness, and mutual respect.

We value people who:

• Take ownership of their work
• Communicate clearly and proactively
• Care deeply about accuracy and reliability
• Think critically and improve systems over time
• Work efficiently and consistently without unnecessary oversight

Role Scope & Growth

This role is currently scoped to support Avlo Solutions and designated client entities using established systems and workflows. As the organization grows, responsibilities and compensation may be reviewed and adjusted intentionally based on organizational needs and role evolution.

Benefits

• Flexible scheduling
• Remote work environment
• Stable, recurring monthly workload
• Supportive and collaborative team culture

Work Location: Remote